Board Packet 2018-1-8
Agenda Item 1.
CALL TO ORDER/AGENDA
Subject:
1.1 Pledge of Allegiance
1.2 Agenda: Items to be removed from the agenda or changes to the agenda will be made at this time.
Action Requested:
1.1 None.
1.2 Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
1.2 A trustee, administrator or a member of the public may request that an item be removed from the agenda or the order of the agenda be changed at the pleasure of the Board.
Agenda items may be added to the agenda if an “emergency situation” exists or “immediate action” is needed.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi, Shari Lovett
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.1 Financial Report
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month a Financial Report is given in order to keep the Board apprised of the District’s fiscal condition.
Fiscal Implications:
As reported.
Contact Person/s:
Timothy Parisi, Cindy Vickers
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.2 2017-18 Local Control and Accountability Plan (LCAP)
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board approved the District’s 2017-18 LCAP on June 16, 2017.
Using survey data and other input, the LCAP attempts to capture and reduce to writing what our school does so well: help students attain high levels of achievement through a whole-child approach to education.
The LCAP has two goals as described in the attached summary of the LCAP.
At each Board meeting, the Board and the public will be notified of the District’s progress on the LCAP’s goals and are encouraged to provide their input.
The link below leads to the JCSD LCAP.
http://jacobycreekschool.org/parents/documents-and-forms/
The link below leads a summary of the LCAP.
https://docs.google.com/document/d/1OpvDoWP5UavkWmdQ24GvxXTvgkcgfaqYVj6fn2MBK8I/edit?usp=sharing
Fiscal Implications:
None.
Contact Person/s:
Melanie Nannizzi, Timothy Parisi
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.3 Financial Statements for the Year Ended June 30, 2017 with Independent Auditor’s Report 2016-17
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The District’s Audit for the year ended June 30, 2017, was conducted in September of 2017. Please see the attached correspondences from our auditor and the Auditor’s Report (Hard copies are available for the Board and the public at the meeting.) for detailed information. Mark Wetzel, CPA for David L. Moonie & Co, LLP is available to answer any questions.
https://drive.google.com/open?id=1TmDCzvf7_zGKLWw6C0F2AjDZkQ5fUlkR
https://drive.google.com/open?id=1tU0Hlf-5_X10kLf9Da5semzFtsh8qyjH
https://drive.google.com/open?id=1p2RzpzvmgOpKL7ovdJZTzVAyEMEqUS_O
https://drive.google.com/open?id=1MR2QAAZXCBFD5jAgskL_iyJOLkKa4Dw7
Fiscal Implications:
Minor reimbursement to the State of California , amount unknown, of Average Daily Attendance (ADA) revenue due to Audit Finding 2017-003, Independent Study Contracts.
Contact Person/s:
Timothy Parisi
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.4 District Certification of its Corrective Action Plan for the Year Ended June 30, 2017
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The District’s Audit for the year ended June 30, 2017, was conducted in September of 2017. There were three audit findings:
Finding 2017-001 requires the District to perform a actuarial study to report Net Pension Liabilities. Many Districts in Humboldt County had this finding. As a result, the Humboldt County Office of Education is researching forming a collaborative to perform this study. The District will either join the collaborative, or contract independently to have this study done.
Finding 2017-002 requires the District to have an actuarial study to report on post-employment benefits. We have had this study completed and completed this corrective action.
Finding 2017-003 required the District to closely monitor Independent Study procedures and adjust ADA reports for 2017. The District has completed this corrective action.
The Corrective Action Plan requires Board certification. Please see the attached District Corrective Action Plan.
https://docs.google.com/document/d/1vPkX_ioQWjNxU_6vSzGlC_B7xg3wyQebPNRSxhq365o/edit?usp=sharing
Fiscal Implications:
Minor reimbursement to the State of California , amount unknown, of Average Daily Attendance (ADA) revenue due to Audit Finding 2017-003, Independent Study Contracts.
Contact Person/s:
Timothy Parisi, Cindy Vickers
Agenda Item 2.
ADMINISTRATION
Subject:
2.5 Amendment to Agreement for Limited Architectural Services for Past Project Close Out Process
Action Requested:
Ratification.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board approved the selection of the firm of Siskiyou Design Group as the architect for its bond projects at its regular meeting on June 15, 2017.
The work to certify past projects closed without certification is not within the scope of Agreement for Architectural Services for the District’s bond projects. The Superintendent and Siskiyou Design Group have agreed to an Amendment to this Agreement to cover the work needed to certify past projects closed without certification.
https://drive.google.com/open?id=11HpPHQmM3cCzV-BoQz7fjbv_y-b2lFOl
https://drive.google.com/open?id=17jGQxGpHQbwdjAV2zj9oTJGG4bZ6IAWj
Fiscal Implications:
Time and materials for Past Project Close Out Process.
Contact Person/s: Timothy Parisi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.1 Approval of Warrants & Payroll.
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
This is a monthly process. The warrants and payroll totals are inspected and clarification is given if needed. The Board Warrant and Payroll Reports are attached.
Fiscal Implications:
Warrants:
https://drive.google.com/file/d/0BzpPJyEkmUVETklyWUZrTno5TnluNF9lYmVVekpmeHhyOGM4/view?usp=sharing
December: $96,544.84
Payroll:
Regular:
https://drive.google.com/open?id=0BzpPJyEkmUVEdEV0UG1UcHI0MW0zNXl4dG5xaW1vamw0c0hF
Certificated:
December: $153,837.29
Classified:
December: $54,320.72
Total: $208,158.01
Supplemental:
https://drive.google.com/file/d/0BzpPJyEkmUVEUUk0UXNFaHkwMXFJQWRZdXFvR3JGb0pIWk9J/view?usp=sharing
Certificated:
November: $2,916.00
Classified:
November: $2,101.55
Total: $5,017.80
Contact Person/s:
Timothy Parisi, Melanie Nannizzi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.2 Approval of Minutes: Regular Meeting of December 11, 2017
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The minutes prior meetings are inspected, corrected if needed, and approved. This is a routine monthly process for the Board. The minutes are attached.
https://docs.google.com/document/d/18Rj6J4qIo5L9N7iGZvWXClNtN14Z8sgg_1J5TToU8FE/edit?usp=sharing
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi, Melanie Nannizzi, Karen Roberts
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.3 Resignations, Hires and Leaves
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Resignation: None
Hires: None
Leave: None
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi, Melanie Nannizzi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.4 Williams Uniform Complaint, Quarterly Report
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The District is required by the Education Code to report any complaints regarding the provision of textbooks and instructional materials, teacher vacancy or mis-assignment, and/or facilities conditions. The Board approves these reports each quarter. No complaints were received in the last quarter.
https://docs.google.com/document/d/1EjhKM7O-yVNlINbS7zHwxbtUfDdcMYe-BrrhUfFnT8g/edit?usp=sharing
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi, Melanie Nannizzi
Agenda Item 4.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Subject:
4.1 Comments by the Public
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Board members or staff may choose to respond briefly to Public Comments.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi, Shari Lovett
Agenda Item 5.
COMMUNITY RELATIONS/CORRESPONDENCE
Subject:
No Items.
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi
Agenda Item 6.
RECOGNITIONS/ANNOUNCEMENTS/REPORTS
Subject:
6.1 Board Members
6.2 Jacoby Creek Teachers Association
6.3 California School Employees Association
6.4 Principal
6.5 Superintendent
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
6.1 Board members may choose to make a report.
6.2 and 6.3 JCTA and CSEA may choose to address the Board.
6.4 Each month the Principal gives a report on school events and activities.
6.5 Each month the Superintendent may give a report on the state of the District.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.1 Student Enrollment and Attendance Report
https://docs.google.com/document/d/1_rCC4wow9HH6ogYRa70sEaXrQCR0SAZt8BXl2oECowU/edit?usp=sharing
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month the Board receives this report to keep the Board apprised of enrollment and attendance patterns. As our revenue is generated by our enrollment and actual daily attendance, there are fiscal implications based on these figures.
Fiscal Implications:
To be determined.
Contact Person/s:
Melanie Nannizzi, Melynda Blaine
Agenda Item 7.
ADMINISTRATION
Subject:
7.2 State and Local Bond Report
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
- The following is a summary of the information shared at past Board meetings regarding the state and local bonds:
- The administrative staff, the District’s bond advisor, the District’s bond attorney and other entities needed to sell bonds worked together on the sale of our local bonds. Our bonds sold on May 4, 2017. We were able to secure the property taxpayers in our district an interest rate of 4.02%. This rate is in the range of what is considered by experts in the field to be an historic low. The bonds will provide the District with 2.7 million dollars to improve its facilities for its students and community. The proceeds from the sale of our bonds, have been deposited into the District’s Fund 21.
- The District may be eligible for Prop. 51 state bond funding, without providing a local match, to improve its facilities for its students and community. The first state bonds were sold at the end of 2017 and will continue to be sold at intervals in the future. We submitted an application to the Office of Public School Construction (OPSC) for the amendment of our District-wide new-construction eligibility determination. This is the first formal step to take in order to procure state bond funding.
- These two streams of bond funding will require careful and deliberate coordination. The services of a School Facilities Consultant (SFC) and a Facilities Master Planner (FMP) who work closely together are critical to give the District the maximum opportunity to secure state bond funding. The District has contracted with Isom Advisors to provide SFC services and SchoolWorks to provide FMP services. Isom Advisors and SchoolWorks work together collaboratively. Isom Advisors is also our Bond Advisor.
- We advertised for members of the Citizens’ Bond Oversight Committee for Measure K (CBOC) and the Board approved the members of the committee. The CBOC provides a yearly report to the Board. The CBOC needs more members. The District is advertising for CBOC members on our website.
- Facilities Improvement Committee (FIC):
- i) We reached out to stakeholders in the school community to join the FIC and have had regular meetings. The minutes of the FIC meetings are shared with the Board and stakeholders.
- ii) A sub-committee of the FIC, our architect and our administrative staff is developing Educational Specifications for our projects that will refine the detail within in them and provide a smoother approval process.
iii) The Schematic SIte and Building Plans for Phase (Project) One, our local bond projects, have been refined and updated by the FIC. The Board approved these plans at its December 11th 2017 meeting.
- SHN Engineering completed the Geohazard survey. The results have not been published, but SHN informed us that there was nothing found that will have any impact on our building program.
- Gutierrez Land Surveying completed topographical survey. The results have been published and nothing was found that will have any impact on our building program.
Agenda Item 7.
ADMINISTRATION
Subject:
7.2 State and Local Bond Report: continued
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need: continued
- The following is new information regarding the local and state bonds:
The District has seven projects from the past that were Occupied Without (Final) Certification by the Division of the State Architect (DSA) and one project that was not closed. These projects need Final Certification to insure that they do not interfere with the District’s ability to secure state bond funding. The Superintendent completed working with Philip Morton, a DSA Inspector, on an hourly basis to obtain Final Certification for all of these projects. The work to obtain Final Certification for all of these projects is now borne by the District’s architect, Siskiyou Design Group pending approval by the Board in agenda item 2.5.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.3 Countywide Interdistrict Transfer Agreement
Action Requested:
Approval with the following contingency: Jacoby Creek School will enter into this agreement with all 31 local districts, but not independently of all other districts.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Humboldt County School District Superintendents have been meeting monthly throughout this past calendar year in an effort to come to agreement on interdistrict attendance enrollment for the 2018-19 school year and beyond. The Jacoby Creek School Board approved a draft InterDistrict Transfer Agreement at its December meeting. Draft Interdistrict Transfer Agreement approved in December.
https://docs.google.com/document/d/1-vxTFBpmziyDHCbyuNaNHmQnEkkGVyz_hFOhJYQdrZs/edit?usp=sharing
On December 2, 2017 Humboldt County District Superintendents met once more to make some revisions to the draft after meeting with their Boards. The following documents are the result of this meeting. It is anticipated that the respective Boards of all 31 districts will enter into this agreement. Jacoby Creek School would enter into this agreement with all 31 districts, but not independently of all other districts.
InterDistrict Transfer Agreement
https://drive.google.com/file/d/0BzpPJyEkmUVEOEVzbmhVcVpfZTg0b0xoWHV2VjVPQ0QwWkJR/view?usp=sharing
InterDistrict Transfer Form
https://drive.google.com/file/d/0BzpPJyEkmUVEbXJ4aU9mQjdiYWp6TkNzSjNMYmdpN2hGTkFZ/view?usp=sharing
Fiscal Implications:
To be determined.
Contact Person/s:
Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.4 Board Policies and Administrative Regulations, First Reading and Review
7.4.1 Board Policy and Administrative Regulation 6145 Extracurricular and Cocurricular Activities
7.4.2 Board Policy and Administrative Regulation 5117 Interdistrict Transfer
Action Requested:
Approve 7.4.1 Board Policy and Administrative Regulation 6145 Extracurricular and Cocurricular Activities
First Reading 7.4.2 Board Policy and Administrative Regulation 5117 Interdistrict Transfer–First Reading
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board Policies (BP) and their related Administrative Regulations (AR) in this agenda item are either legally required to be reviewed or are reviewed routinely on an annual basis. The attached BP’s and AR’s are labeled current or proposed as needed. BP and AR 5117 have been modified substantially to conform with the Interdistrict Transfer Agreement in the previous agenda item.
7.4.1 Board Policy and Administrative Regulation 6145 Extracurricular and Cocurricular Activities:
The Extracurricular and Cocurricular Activities Board Policy require annual review. These BP’s and AR’s are included in some form in annual notifications distributed to students, parents and guardians.
https://drive.google.com/open?id=1KYIs6_0DazK2gKFVc4m41GaR8cxA2-d4lsiRpbhlnqQ
https://docs.google.com/document/d/1P6-a1zksegXMCPb4yYvzkzJbWN3-IlsoB1TUpGbclts/edit?usp=sharing
7.4.2 Board Policy and Administrative Regulation 5117 Interdistrict Transfers:
Current BP and AR
https://docs.google.com/document/d/1U2smGvwvx8A_pGyBBDwQcvCD66FAfw_8YF-TIGIuPBo/edit?usp=sharing
https://drive.google.com/file/d/0BzpPJyEkmUVENXBtS01qSV93enBZRHF2UnNCSjhkZnh0T3hn/view?usp=sharing
Proposed BR and AR
https://docs.google.com/document/d/1zE0tAaoD5Be4Xnxspe02BK9rAsPeEt1xbmD0O1fynEk/edit?usp=sharing
https://docs.google.com/document/d/1eBArM_nXI5auKzCZKBjBVfbgSa_LZH6mO4rXJCE84f0/edit?usp=sharing
Fiscal Implications:
To be determined.
Contact Person/s:
Timothy Parisi, Melanie Nannizzi
Agenda Item 8.
CURRICULUM AND INSTRUCTION
Subject:
8.1 2016-17 School Accountability Report Card
https://drive.google.com/file/d/0BzpPJyEkmUVEVWFLOEZpSkYwYTRESEtxQks2ZDM3eUFHUHM4/view?usp=sharing
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each year, the Board is required to approve and post a School Accountability Report Card, which contains data and information regarding the district required by the state of California. The administrative staff has prepared the 2016-17 School Accountability Report Card.
Fiscal Implications:
None.
Contact Person:
Melanie Nannizzi, Timothy Parisi
Agenda Item 10.
FUTURE AGENDA PLANNING
Subject:
10.1 Items for consideration for future agendas
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board may consider items for future Board meeting agendas. Board members or the public may suggest agenda items. The Board President and the Superintendent determine if an item is placed on the agenda based upon if it is related to school district business and within the jurisdiction of the Board.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi, Shari Lovett
Agenda Item 11.
FUTURE BOARD MEETINGS
Subject:
- FUTURE BOARD MEETINGS
11.1 Future Board meetings
Monday, February 12, 2018
Monday, March 12, 2018
Monday, April 9, 2018
Action Requested:
None
Previous Staff/Board Action, Background Information and/or Statement of Need:
11.1 At its annual organizational meeting in December, the Board scheduled its meetings for the 2018 calendar year. The Board may adjust this meeting schedule as needed.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi, Shari Lovett
Agenda Item 12.
OPEN SESSION BEFORE CLOSED SESSION
Subject:
12.1 The President will verbally review items to be discussed during Closed Session as listed below.
12.2 Closed Session Open Hearing
12.3 Adjourn to Closed Session
12.3.1 Conference with Labor Negotiator
Agency designated representative: Timothy Parisi
Employee organizations: JCTA, CSEA Bayside
Action Requested:
None.
Previous Staff/Board Action:
None.
Background Information and/or Statement of Need:
In compliance with the Brown Act: 12.3.1 The Board will conference with its Labor Negotiator.
Fiscal Implications:
To be determined.
Contact Person/s:
Timothy Parisi, Shari Lovett
Agenda Item 13.
RECONVENE IN OPEN SESSION
Subject:
13.1 Report of action taken during Closed Session
Action Requested:
None.
Previous Staff/Board Action:
None.
Background Information and/or Statement of Need:
The Board will report any action taken during closed session.
Fiscal Implications:
To be determined.
Contact Person/s:
Timothy Parisi, Shari Lovett