Board Packet 2018-4-9
Agenda Item 1.
CALL TO ORDER/AGENDA
Subject:
1.1 Pledge of Allegiance
1.2 Agenda: Items to be removed from the agenda or changes to the agenda will be made at this time.
Action Requested:
1.1 None.
1.2 Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
1.2 A trustee, administrator or a member of the public may request that an item be removed from the agenda or the order of the agenda be changed at the pleasure of the Board.
Agenda items may be added to the agenda if an “emergency situation” exists or “immediate action” is needed.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Shari Lovett
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.1 Financial Report
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month a Financial Report is given in order to keep the Board apprised of the District’s fiscal condition.
Fiscal Implications:
As reported.
Contact Person/s: Timothy Parisi, Cindy Vickers
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.2 2017-18 Local Control and Accountability Plan (LCAP)
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board approved the District’s 2017-18 LCAP on June 16, 2017.
Using survey data and other input, the LCAP attempts to capture and reduce to writing what our school does so well: help students attain high levels of achievement through a whole-child approach to education.
The LCAP has two goals as described in the attached summary of the LCAP.
At each Board meeting, the Board and the public will be notified of the District’s progress on the LCAP’s goals and are encouraged to provide their input.
The link below leads to the JCSD LCAP.
http://jacobycreekschool.org/parents/documents-and-forms/
The link below leads a summary of the LCAP.
https://docs.google.com/document/d/1OpvDoWP5UavkWmdQ24GvxXTvgkcgfaqYVj6fn2MBK8I/edit?usp=sharing
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.1 Approval of Warrants & Payroll.
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
This is a monthly process. The warrants and payroll totals are inspected and clarification is given if needed. The Board Warrant and Payroll Reports are attached.
Fiscal Implications:
Warrants: $ 38,954.41
Payroll:
March Regular:
Certificated: $ 153,080.81
Classified: $52,798.83
Total: $ 205,879.64
February Supplemental:
Certificated: $2,215.45
Classified: $2,683.88
Total: $4,899.33
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda ad given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.2 Approval of Minutes: Regular Meeting of March 12, 2018
https://drive.google.com/open?id=15Zh3g5jhwsvWL-fH7DWXV3uZsPd-Z5QwFlLpwDBVnsE
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The minutes prior meetings are inspected, corrected if needed, and approved. This is a routine monthly process for the Board. The minutes are attached.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Melanie Nannizzi, Karen Roberts
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.3 Resignations, Hires and Leaves
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Resignation: None
Hires: Jacob Smith, temporary custodian
Leaves: None
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 4.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Subject:
4.1 Comments by the Public
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Board members or staff may choose to respond briefly to Public Comments.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Shari Lovett
Agenda Item 5.
COMMUNITY RELATIONS/CORRESPONDENCE
Subject:
5.1 Letter from CSBA regarding Full and Fair Funding Resolution
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board approved a resolution for Full and Fair Funding of California Schools at its March meeting. Below is a letter from CSBA expressing appreciation.
https://drive.google.com/file/d/0BzpPJyEkmUVEWWRNTm9sWFJTYkUyX1V1NDdvTHJuYmU1UW5B/view?usp=sharing
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi
Agenda Item 6.
RECOGNITIONS/ANNOUNCEMENTS/REPORTS
Subject:
6.1 Board Members
6.2 Jacoby Creek Teachers Association
6.3 California School Employees Association
6.4 Principal
6.5 Superintendent
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
6.1 Board members may choose to make a report.
6.2 and 6.3 JCTA and CSEA may choose to address the Board.
6.4 Each month the Principal gives a report on school events and activities.
6.5 Each month the Superintendent may give a report on the state of the District.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.1 Student Enrollment and Attendance Report
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month the Board receives this report to keep the Board apprised of enrollment and attendance patterns. As our revenue is generated by our enrollment and actual daily attendance, there are fiscal implications based on these figures.
https://docs.google.com/document/d/13icaQlzWcRg9J6rGzxQCwZZEmz04rfrN4uGaR03kCJs/edit?usp=sharing
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Melynda Blaine, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.2 Administrative Structure for the 2018-2019 School Year
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Historically the Jacoby Creek School District administration has consisted of a 1.0 FTE Principal/Superintendent.
During the current school year and for the past two years the administrative structure a 0.31 FTE District Superintendent and a 1.0 FTE Principal.
The Superintendent is interested in transitioning the focus of his work to the upcoming facilities projects and to supporting the administration of the District while continuing to serve the District in a part time capacity.
The administrative staff requests that the Board consider a change to the current administrative structure of the District to consist of a 1.0 Principal-Superintendent and a .25 Assistant Superintendent. Job descriptions for these positions are attached below.
In this agenda item, public input is requested on this proposed change.
Principal/Superintendent Job Description
https://docs.google.com/document/d/1Xtz00tD7_7FaV-WBb6XCpLXwLbOHmYTOww3iAy23Bsc/edit?usp=sharing
Assistant Superintendent Job Description
https://docs.google.com/document/d/1O24VgSDzdinjHfiZS6uB1-jL-nLkeIUp0NQZ8iWItN8/edit?usp=sharing
Fiscal Implications:
To be determined.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.3 Administrative Structure for the 2018-2019 School Year
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
After taking input from the public and reviewing the job descriptions in the previous agenda item, the administrative staff recommends that the Board adopt the job descriptions attached below and approve the proposed administrative structure consisting of a 1.0 Principal-Superintendent and a .25 Assistant Superintendent for the 2018-2019 school year.
Fiscal Implications:
To be determined.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.4 Board Policies (BP) and Administrative Regulations (AR), Second Reading and Adoption AR 1312.1 Complaints Concerning District Employees
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The current AR 1312.1 does not establish a timeframe during which complaints concerning district employees shall be filed. In an effort to resolve complaints at an early stage, and when all parties involved in the complaint have current memory of the event, the administrative staff proposes to include in the policy that complaints shall be submitted within six months of the action or conduct which is the subject of the complaint.
There are no changes to BP 1312.1, but it is attached below for reference.
Current BP and AR 1312.1
https://drive.google.com/file/d/0BzpPJyEkmUVEeml1TjFJVXcxMjhqZTN4bXhjdjNNZnNJRThr/view?usp=sharing
Proposed AR 1312.1
https://docs.google.com/document/d/1w4C0Zb_8NsUVbruJkgCSj1tfEOJ2Fa4EOAOOJgi4z7I/edit?usp=sharing
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.5 Report on Results of California Healthy Kids Survey
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Jacoby Creek School 5th and 7th grade students took the California Healthy Kids Survey in February. Results of the survey were compiled by West Ed. The links below show the results summary.
Grade 5:
https://drive.google.com/file/d/1Gpgdm7B9liTzVHomxmxdsZdDqcwcTCSv/view?usp=sharing
Grade 7:
https://drive.google.com/file/d/1YNYlK7sdCu1Q8e797mkbzRMQ9KMUHMoj/view?usp=sharing
Fiscal Implications:
None.
Agenda Item 7.
ADMINISTRATION
Subject:
7.6 State and Local Bond Report
Action Requested:
None.
Continuted on next page
Previous Staff/Board Action, Background Information and/or Statement of Need
1.The information shared at past Board meetings regarding the state and local bonds has been archived at this link:
https://drive.google.com/open?id=148x_fhZeIIwfcCKQfCjpLdLZhFtuU8dYonyA69MIOHs
Agenda Item 7.-continued
ADMINISTRATION
Subject:-continued
7.6 State and Local Bond Report
Previous Staff/Board Action, Background Information and/or Statement of Need-continued
- The following is new information regarding the local and state bonds:
- Facilities Improvement Committee (FIC):
Our FIC met on April 5th to continue to look at the preliminary design of the “Project Two” classrooms.
- The District has seven projects from the past that were Occupied Without (Final) Certification by the Division of the State Architect (DSA) and one project that was not closed. The District’s architect and the Superintendent have obtained Final Certification (FC) for two of these projects and are close to obtaining FC on two more.
- The City of Arcata:
- i) We are continuing to negotiate with the City of Arcata regarding Zoning Use Permits and a Coastal Development Permit. The primary issue is the installation of curbs and sidewalks along the interface of District property and Old Arcata Road.
- ii) Some progress has been made on this issue. At a meeting between the Superintendent and the Director of Public Works informally and unofficially agreed to contribute $25,000 in funds and $30,000 in design services. The Superintendent emailed the Director requesting confirmation the content of this meeting on March 22nd and as of this writing has not received a response.
iii) In addition, there is a legal question concerning which entity is responsible for curbs and sidewalks. The Superintendent is researching this topic.
- iv) It is possible that we will be required to incur some cost from our bond funds for sidewalks and curbs. However, this is not finalized at this point. The current estimate by our architect for curbs and sidewalks is $120,000. At this point, the cost to our bond is estimated to be roughly $75,000.
- The Superintendent is continuing to monitor the budgets for Project One and Project Two. There are items currently in Project Two that will have to be cut. After bids come in for Project One, we will have a better idea what how much needs to be cut from Project One. At that point we will obtain input from our FIC and report to the Board and the public.
- We are in the process of selecting a proposal from a firm to manage our Lease Leaseback projects. Additional information on this topic may be found in agenda item 7.7.
- Overall, we continue to be on schedule with all of our bond activities.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.7 Selection of Lease Leaseback Contractor for Facilities Project
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
We had our contractor walk through Tuesday February 27th. We were disappointed to have only four contractors attend.
We received proposals from three firms. One of the proposals was disqualified for not meeting the mandatory qualifications required by our Request for Proposals Lease Leaseback (RFP LLB) packet.
Two of the proposals were scored by a subcommittee of the Facilities Improvement Committee selected by the Superintendent. A reference questionnaire was distributed to school districts who the firms had completed projects for before. Based on those scores and the reference questionnaires, the Superintendent decided to interview both firms.
The firms selected to be interviewed were Dinsmore Construction Company and Pierson Construction (proposals attached below).
Interviews with the two firms were conducted today (April 9th). The results of the interviews and a recommendation for the Board will be shared with the Board and the public at tonight’s meeting.
RFP LLB:
https://drive.google.com/open?id=1Vj7IJILdcgF4ExJJy8tv4OGw4UPlNxI9
Proposals:
https://drive.google.com/open?id=1LXooFdNfVT9KiZMvek3oVd3jYwrXC4eg
https://drive.google.com/open?id=1HSq_VzATAd1r8nKoqDl5qqh0OsJsnQLh
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 8.
CURRICULUM AND INSTRUCTION No Items
Subject:
No Items.
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 9.
FACILITIES
Subject:
No items.
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi
Agenda Item 10.
FUTURE AGENDA PLANNING
Subject:
10.1 Items for consideration for future agendas
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board may consider items for future Board meeting agendas. Board members or the public may suggest agenda items. The Board President and the Superintendent determine whether an item is placed on the agenda based upon if it is related to school district business and within the jurisdiction of the Board.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Shari Lovett
Agenda Item 11.
FUTURE BOARD MEETINGS
Subject:
- FUTURE BOARD MEETINGS
11.1 Future Board meetings
Monday, May 14, 2018, Thursday, June 14, 2018, Friday, June 15, 2018, 8:30 am
Action Requested:
None
Previous Staff/Board Action, Background Information and/or Statement of Need:
11.1 At its annual organizational meeting in December, the Board scheduled its meetings for the 2018 calendar year. The Board may adjust this meeting schedule as needed.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi, Shari Lovett
Agenda Item 12.
OPEN SESSION BEFORE CLOSED SESSION
Subject:
12.1 The President will verbally review items to be discussed during Closed Session as listed below.
12.2 Closed Session Open Hearing
12.3 Adjourn to Closed Session
12.3.1 Conference with Labor Negotiator
Agency designated representative: Melanie Nannizzi
Employee organizations: JCTA, CSEA Bayside
12.3.2 Public Employment Appointment
Title: (Superintendent-Principal)
12.3.3 Public Employment Appointment
Title: (Assistant Superintendent)
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board will review the performance of the Superintendent.
Fiscal Implications:
To be determined.
Contact Person/s: Timothy Parisi, Shari Lovett
Agenda Item 13.
RECONVENE IN OPEN SESSION
Subject:
13.1 Report of action taken during Closed Session
Action Requested:
None.
Previous Staff/Board Action:
None.
Background Information and/or Statement of Need:
The Board will report any action taken during closed session.
Fiscal Implications:
To be determined.
Contact Person/s:
Timothy Parisi, Shari Lovett