Special Board Meeting Background Sheets 10-22-18
Special Board Meeting October 22, 2018 Packet
Agenda Item 1.
CALL TO ORDER/AGENDA
Subject:
1.1 Pledge of Allegiance
1.2 Agenda: Items to be removed from the agenda or changes to the agenda will be made at this time.
Action Requested:
1.1 None.
1.2 Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
A trustee, administrator or a member of the public may request that an item be removed from the agenda or the order of the agenda be changed at the pleasure of the Board.
Agenda items may be added to the agenda if an “emergency situation” exists or “immediate action” is needed.
Fiscal Implications:
None.
Contact Person/s: Shari Lovett, Melanie Nannizzi, Timothy Parisi
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
No Items.
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
No Items.
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 4.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Subject:
4.1 Comments by the Public
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Board members or staff may choose to respond briefly to Public Comments.
Fiscal Implications:
None.
Contact Person/s: Shari Lovett, Melanie Nannizzi
Agenda Item 5.
COMMUNITY RELATIONS/CORRESPONDENCE
Subject:
No items.
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi
Agenda Item 6.
RECOGNITIONS/ANNOUNCEMENTS/REPORTS
Subject:
6.1 Board Members
6.2 Jacoby Creek Teachers Association
6.3 California School Employees Association
6.4 Assistant Superintendent
6.5 Superintendent/Principal
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
6.1 Board members may choose to make an announcement.
6.2 and 6.3 JCTA and CSEA may choose to address the Board.
6.4 Each month the Assistant Superintendent may give a report or make announcements. .
6.5 Each month the Superintendent/Principal may give a report on the state of the District.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.1 State and Local Bonds Report
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
1.The information shared at past Board meetings regarding the state and local bonds has been archived at this link:
https://drive.google.com/open?id=1jdqxccScuiF9YK8B8_DXHLaGEWcH3IV9RmCGVTcVCfI
- New information as of the October 22nd, 2018, Special Board Meeting:
1) State and Local Bond Funding:
- Design funding:
- i) Our application for State Bond Design Funding for an estimated amount of $1,010,000 was submitted to the Office of Public School Construction, (OPSC), on Friday, September 7th. The OPSC confirmed our submission on Monday, September 10th.
- ii) We have discovered that funds spent prior to the submission of the design funding application to the Office of Public School Construction (OPSC) on September 7th are not eligible for reimbursement by design funding.
iii) This means that we can expect to receive $650,516.64 in design funding in about 24 months.
- iv) The funds spent prior to the submission of the design funding application total $359,483.36 and are likely to come to back to the District upon appeal. We are not using these funds in our calculation of what we have available for construction.
- Local Bond Fund:
- i) After completing the payment of all costs associated with Project One and the completion of DSA approval for Project Two our local bond fund balance is anticipated to be $1,037,752.52.
- ii) When the design funding amount of $650,516.64 is added to our anticipated local bond fund balance it leaves the total available for construction at $1,688,269.16.
- What can we build for $1,688,269.16?
- i) Our architect’s goal is to build the library with this amount. He is developing two options: one option for the library only and one option for one classroom only.
- ii) Once our architect’s options are complete, we will seek the recommendation of the Facilities Improvement Committee and the approval of the Board to proceed.
2) Lease Leaseback bid package: The re-submission of the Lease Leaseback package has put been on hold until what we can build is determined.
Fiscal Implications:
None at this time.
Contact Person/s: Timothy Parisi, Melanie Nannizzi, John Moore
Agenda Item 7.
ADMINISTRATION
Subject:
7.2 Partnership for School Success Compact
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need
In order to receive Title I funding, the school must have a Partnership for School Success Compact. The School Site Council has created an updated compact that better reflects our school community and requests the Board’s approval. This compact will be shared with all families, but signatures are no longer required.
Current Compact:
https://drive.google.com/file/d/0BzpPJyEkmUVEYUdJUm5DSURTWWl6bC1OM2NON0pQNGdTMno4/view?usp=sharing
Updated Compact:
https://docs.google.com/document/d/1M2WzaMCP-Xw5vPUJwcGSdv7lb0r6rXrLOBGKFfnIguQ/edit?usp=sharing
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Aaron Hohl
Agenda Item 7.
ADMINISTRATION
Subject:
7.3 Resolution No. 06: 2018-2019 Bus Replacement Grant
https://docs.google.com/document/d/14q8vHiy9w5832X4JMLADW34p_BVUGhApBMldQk9TccQ/edit?usp=sharing
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need
The District has been notified (that it has as a result of its application; it has been approved for funding for a new school bus to replace the bus it owns. The next step in the process is to submit Part Two of the application. In order to submit the Part Two of the application, a Board resolution (See digital attachment.) is required. The grant is for $165,000. The estimate for a replacement school bus is $133,000.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 8.
CURRICULUM AND INSTRUCTION
Subject:
No Items.
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person:, Melanie Nannizzi
Agenda Item 9.
FACILITIES
Subject:
No Items.
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person: Timothy Parisi, Melanie Nannizzi, John Moore
Agenda Item 10.
FUTURE AGENDA PLANNING
Subject:
10.1 Items for consideration for future agendas
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board may consider items for future Board meeting agendas. Board members or the public may suggest agenda items. The Board President and the Superintendent determine if an item is placed on the agenda based upon if it related to school district business and within the jurisdiction of the Board.
Fiscal Implications:
None.
Contact Person/s: Shari Lovett, Melanie Nannizzi, Timothy Parisi
Agenda Item 11.
FUTURE BOARD MEETINGS
Subject:
11.1 Monday, November 5, 2018, Monday, December 10, 2018 (annual organizational meeting)
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
At its annual organizational meeting in December, the Board scheduled its meetings for the 2018 calendar year. The Board may adjust this meeting schedule as needed.
Fiscal Implications:
None.
Contact Person/s: Shari Lovett, Melanie Nannizzi, Timothy Parisi