Board Meeting Background Sheets 2-11-19
February Board Meeting Background Sheets
Agenda Item 1.
CALL TO ORDER/AGENDA
Subject:
1.1 Pledge of Allegiance
1.2 Agenda: Items to be removed from the agenda or changes to the agenda will be made at this time.
Action Requested:
1.1 None.
1.2 Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
1.2 A trustee, administrator or a member of the public may request that an item be removed from the agenda or the order of the agenda be changed at the pleasure of the Board.
Agenda items may be added to the agenda if an “emergency situation” exists or “immediate action” is needed.
The administrative staff requests that agenda items 7.3 and 8.1 be moved to follow this agenda item in order to accommodate guests we have attending our meeting this evening who are associated with those agenda items..
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi, Shari Lovett
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.1 Financial Report
https://drive.google.com/open?id=0BzpPJyEkmUVEaGxlU3JnUlU1RHlEeVM3bHFaNDFuZW5zLTZB
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month a Financial Report is given in order to keep the Board apprised of the District’s fiscal condition.
Fiscal Implications:
As reported.
Contact Person/s: Melanie Nannizzi
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.2 2018-19 Local Control and Accountability Plan (LCAP)
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Using survey data and other input, the LCAP attempts to capture and reduce to writing what our school does so well: help students attain high levels of achievement through a whole-child approach to education.
The LCAP has two goals as described in the attached summary of the LCAP.
At each Board meeting, the Board and the public will be notified of the District’s progress on the LCAP’s goals and are encouraged to provide their input.
The link below leads to the JCSD LCAP.
http://jacobycreekschool.org/wp-content/uploads/2018/06/2018-2019_Jacoby-Creek-School-LCAP.pdf
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.1 Approval of Warrants & Payroll.
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
This is a monthly process. The warrants and payroll totals are inspected and clarification is given if needed. The Board Warrant and Payroll Reports are attached.
Warrants:
https://drive.google.com/open?id=0BzpPJyEkmUVEV195SVZZMEp6Sk13RDViWk9oWUE5RjlUTWww
January $59,671.19
Payroll:
https://drive.google.com/open?id=0BzpPJyEkmUVESHNXa3Nkc3E0OXpjUjV1Q1R3VkNQRE5KTV80
Regular:
Certificated:
January: $167,422.00
Classified:
January:$62,297.86
Total: $229,719.86
Supplemental:
https://drive.google.com/open?id=0BzpPJyEkmUVEeWZSa3l4eVA2dUtUckx1SkI3UzM3LUxzbFlR
Certificated:
December: $4,706.25
Classified:
December:$3,093.38
Total: $7,799.63
Contact Person/s: Melanie Nannizzi, Thor Arwood
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.2 Approval of Minutes: Regular Meeting of January 14, 2019
https://docs.google.com/document/d/1oUbJwDbgQw5ihw9uGLhD7qdG6Q0FJ9ljjLSc9pTyvvk/edit?usp=sharing
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The minutes prior meetings are inspected, corrected if needed, and approved. This is a routine monthly process for the Board. The minutes are attached.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi, Karen Roberts
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.3 Resignations, Hires and Leaves
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Resignation: Christopher Ball, Custodian
Hires: None
Leaves: None
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi
Agenda Item 4.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Subject:
4.1 Comments by the Public
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Board members or staff may choose to respond briefly to Public Comments.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Shari Lovett
Agenda Item 5.
COMMUNITY RELATIONS/CORRESPONDENCE
Subject:
5.1 Election CSBA Delegate
Action Requested:
Select delegate Donald McArthur.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Board action is required to complete the ballot for the election of CSBA’s Delegate Assembly from our region.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi
Agenda Item 6.
RECOGNITIONS/ANNOUNCEMENTS/REPORTS
Subject:
6.1 Board Members
6.2 Jacoby Creek Teachers Association
6.3 California School Employees Association
6.4 Assistant Superintendent
6.5 Superintendent/Principal
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
6.1 Board members may choose to make a report.
6.2 and 6.3 JCTA and CSEA may choose to address the Board.
6.4 Each month the Assistant Superintendent may report on school events and activities.
6.5 Each month the Superintendent/Principal gives a report on the state of the District.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.1 Student Enrollment and Attendance Report
https://docs.google.com/document/d/1HIr4Gao7TCzHB4ICOobS5R25pJrCDdfvji611sCU7V8/edit?usp=sharing
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month the Board receives this report to keep the Board apprised of enrollment and attendance patterns. As our revenue is generated by our enrollment and actual daily attendance, there are fiscal implications based on these figures.
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Melynda Blaine
Agenda Item 7.
ADMINISTRATION
Subject:
7.2 State and Local Bond Report
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need
1.The information shared at past Board meetings regarding the state and local bonds has been archived at this link:
https://drive.google.com/open?id=1L3pPpeKUUSPU2ZjTdbp7FXUgSEY_g021YBPxgip16Mw
- New information regarding the state and local bonds since the January 14, 2019, Board Meeting:
- Bond Funding:
1) State and Local Bond Funding:
- Our Project One, Contract One and Contract Two and Project Two plans have been approved by the Division of the State Architect (DSA). We have submitted our plans to the California Department of Education (CDE). We expect and are awaiting approval. After CDE approval, our Project One, Contract Two and Project Two funding application will be submitted to the State Allocation Board (SAB). We will then be in line to access state bond funds when they become available.
- Bridge Funding:
- Bridge funding is an amount we may need borrow to meet the budgets of our projects between the exhaustion of our local bond fund and the procurement of state bond design funding.
- We estimate that our local bond funding will exhausted by the end of August.
- The proposed 2020-21 state budget proposes $1.5 billion in bond sales. This is $906 million more than 2019-20. There is a proposal in the legislature to sell $4 to 5 billion in state bond funding in 2019-20.
- Our School Facilities Consultant estimates that using the $1.5 million bond sales planned in 2019-20, funding will enable our Design funding to arrive sometime before the end June of 2022.
- We have researched lenders for Bridge Funding. We had discussed a proposal from Isom Advisors, our bond advisor firm. At this point, it is the most prudent course for the District to take. The specifics of this proposal will be brought to the public for review and for the Board for approval at a future board meeting. The critical elements of this proposal are:
- i) The loan will take the form of a bond sale. The loan fee and the interest on the loan will be built into the life of the loan.
- ii) Payments will be deferred for one year and five months from the time we commit to the loan. For example:
- aa) If we commit to the loan in August of 2019, our first payment will be due in November of 2021.
- bb) If we receive Design Funding by June of 2022, the cost of the loan will be $83,215.72. We have built this amount into our construction budget. It represents a reduction of our construction budget
- cc) This example is a worst-case scenario:
- a) We may be able to find more favorable terms before we sign for the loan.
- b) If we receive design funding sooner, and we pay off the loan sooner, the cost of the loan will be less.
- Lease Leaseback bid package:
- When Pierson Company withdrew their Lease Leaseback proposal we contacted the other Lease Leaseback candidate, Dinsmore Construction. On Friday, February 1st, the administrative staff, our district architect attended a meeting with Dinsmore. Dinsmore agreed to put together a bid package within the next three weeks. They expect that we will be able to begin construction in March.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.3 Lease Leaseback Contractractor Proposal Withdrawal Acceptance
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
In April of 2018 the Board accepted the proposal of Pierson Company to prepare a Lease Leaseback (LLB) bid package for our Project One Building Projects. On January 14, 2019, Pierson notified the District that it was withdrawing its proposal (follow link to Pierson Company letter below).
https://drive.google.com/open?id=1PTuF9BHPBsRFxaOpn_aWs6qy2F3j53E0
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.4 Selection of Lease Leaseback Contractor Proposal for Facilities Project
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The District distributed a Request for Proposals for Lease Leaseback (RFP LLB) Services (follow link to RFP LLB below) in March of 2018.
Dinsmore Construction Company (follow link to proposal below) submitted a Lease Leaseback Proposal in March of 2018 and was interviewed in April.
The administrative staff and the District’s architect met with representatives of Dinsmore on Friday, February 1st and were both pleased and impressed. Dismore is ready to move forward and develop a bid package for the District.
Since Pierson Company has withdrawn its proposal, the administrative staff recommends we select Dinsmore’s proposal.
RFP LLB:
https://drive.google.com/open?id=1Vj7IJILdcgF4ExJJy8tv4OGw4UPlNxI9
Dinsmore Construction Company Proposal:
https://drive.google.com/open?id=1LXooFdNfVT9KiZMvek3oVd3jYwrXC4eg
Fiscal Implications:
To be determined.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.5 California Environmental Quality Act Principal Archeologist/Investigator Selection
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Our school site sites upon land that is culturally historically significant. This condition has required the District to adopt a California Environmental Quality Act (CEQA), Mitigated Negative Declaration (MND), Mitigation Monitoring/Reporting Program (MMRP) on December 14, 2018 (follow link to MMRP below).
https://drive.google.com/open?id=1PeT4fYZGcnkPHmiTsTyUdMsXKoxwjPQX
One requirement of the MMRP is that the District to hire a firm to perform Principal Archeologist/Investigator (PA/I) services. The District published a Request for Proposals (RFP) for a PA/I services in January of 2019 (follow link to RFP below). There were two applicants for this service. The District conducted interviews today. The three local Tribal Historical Preservation Officers were invited to participate in the interviews. The results of the interviews and a recommendation for the Board will be shared with the Board and the public at tonight’s meeting.
https://drive.google.com/open?id=1yRUax6V7c0DYPW9Zck-XKG4mEFPseAj-zC03sp2gaDA
Fiscal Implications:
To be determined.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.6 Sunshine of Initial Proposal for Bargaining from the Jacoby Creek Teachers’ Association to the Jacoby Creek School District
https://drive.google.com/open?id=0BzpPJyEkmUVERDdJRFdUdlpqbkxGR0RPWVpHZ2g5ZTYzSHVv
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Collective Bargaining laws require that all parties to the negotiations “sunshine” (make public) what they wish to negotiate.
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.7 Sunshine of Initial Proposal for Bargaining from the Jacoby Creek School District to the Jacoby Creek Teachers’ Association
https://drive.google.com/open?id=1iofGwq05zf_m0pfUoj9kmXeYYkcmLEhBIbBq9rTvZzE
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Collective Bargaining laws require that all parties to the negotiations “sunshine” (make public) what they wish to negotiate.
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.8 Sunshine of Initial Proposal for Bargaining from the Jacoby Creek School District to the Jacoby Creek Teachers’ Association
https://drive.google.com/open?id=1iofGwq05zf_m0pfUoj9kmXeYYkcmLEhBIbBq9rTvZzE
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Collective Bargaining laws require that after the District makes public what it wishes to negotiate, the Board approves the Initial Proposal.
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.9 Sunshine of Initial Proposal for Bargaining from the Jacoby Creek School District to the California School Employee Association, Bayside Chapter 803
https://drive.google.com/open?id=15UejRiPzA3-ZNWcy1DoLtHKSu7ruzfhf4J9BwHNO-Zg
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Collective Bargaining laws require that all parties to the negotiations “sunshine” (make public) what they wish to negotiate and for the District to approve its Initial Proposal for adoption.
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.10 Sunshine of Initial Proposal for Bargaining from the Jacoby Creek School District to the California School Employee Association, Bayside Chapter 803
https://drive.google.com/open?id=15UejRiPzA3-ZNWcy1DoLtHKSu7ruzfhf4J9BwHNO-Zg
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Collective Bargaining laws require that after the District makes public what it wishes to negotiate, the Board approves the Initial Proposal.
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.11 2019-2020 Jacoby Creek School District Calendar
https://docs.google.com/spreadsheets/d/19Z1DQ4Us2yJltjkBFo7k3pFugrEUQz5wczBmXutqjdo/edit?usp=sharing
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The administrative staff solicits input from the Jacoby Creek Teachers’ Association (JCTA) on the upcoming year’s calendar. The attached calendar establishes the first and last days of school, staff work days, and school holidays. The calendar is aligned with Northern Humboldt Union School District and the Humboldt County Office of Education. Internal school events will be added at a future staff meeting.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.12 After School Enrichment Classes: Charges for Student Qualifying for Free/Reduced Lunch
https://docs.google.com/document/d/1mbVnwKNAnSSdWI_Sbz5KRmHlqO8SJZsALVdEsAaVAnk/edit?usp=sharing
Action Requested:
Information
Previous Staff/Board Action, Background Information and/or Statement of Need:
At the November School Board Meeting, Superintendent/Principal Nannizzi brought the following information to the board:
In recent years, preceding current administration, Jacoby Creek School has offered free/reduced daycare, academic support classes, and enrichment classes after school to those students who qualify for free/reduced lunch. While we receive supplemental concentration dollars to support these programs, the deficit to run the After School Enrichment (ASE) and Academic Support program in the 2017-2018 school year was $19,535.
In order to find a balance between fiscal responsibility and providing all students the opportunity to take part in the ASE program, the administration would like to recommend the District limit students to one free/reduced cost After School Enrichment Class per session. Academic Support classes will continue to be offered at a free/reduced rate with no limit to the number of classes
The Board requested additional information regarding how many students are impacted and estimated fiscal implications of reducing the number of free/reduced enrichment classes. The attached document provides this information.
Fiscal Implications:
To be determined..
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 8.
CURRICULUM AND INSTRUCTION
Subject:
No Items.
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi
Agenda Item 9.
FACILITIES
Subject:
No Items.
Action Requested:
None
Previous Staff/Board Action, Background Information and/or Statement of Need:
Fiscal Implications:
To be determined
Contact Person/s: Melanie Nannizzi
Agenda Item 10.
FUTURE AGENDA PLANNING
Subject:
10.1 Items for consideration for future agendas
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board may consider items for future Board meeting agendas. Board members or the public may suggest agenda items. The Board President and the Superintendent determine whether an item is placed on the agenda based upon if it is related to school district business and within the jurisdiction of the Board.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Shari Lovett
Agenda Item 11.
FUTURE BOARD MEETINGS
Subject:
- FUTURE BOARD MEETINGS
11.1 Future Board meetings
Monday, March 11, 2019, Monday, April 8, 2019, Monday, May 13, 2019
Action Requested:
None
Previous Staff/Board Action, Background Information and/or Statement of Need:
11.1 At its annual organizational meeting in December, the Board scheduled its meetings for the 2019 calendar year. The Board may adjust this meeting schedule as needed.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi, Shari Lovett
Agenda Item 12.
OPEN SESSION BEFORE CLOSED SESSION
Subject:
12.1 The President will verbally review items to be discussed during Closed Session as listed below.
12.2 Closed Session Open Hearing
12.3 Adjourn to Closed Session
12.3.1 Conference with Labor Negotiator
Agency designated representative: Melanie Nannizzi
Employee organizations: JCTA, CSEA Bayside
12.3.2 Public Employee Performance, Title: Superintendent/Principal
12.3.3 Pending litigation, one potential special education case
12.3.4 Certificated employee leave request
Action Requested:
Approval of certificated employee leave request.
Previous Staff/Board Action:
None.
Background Information and/or Statement of Need:
In compliance with the Brown Act:
12.3.1 The Board will conference with its Labor Negotiator.
12.3.2 The Board will discuss evaluation procedures for the Superintendent/Principal.
12.3.3 The Board will discuss pending litigation.
12.3.4 The Board will review a certificated employee leave request.
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Shari Lovett
Agenda Item 13.
RECONVENE IN OPEN SESSION
Subject:
13.1 Report of action taken during Closed Session
Action Requested:
None.
Previous Staff/Board Action:
None.
Background Information and/or Statement of Need:
The Board will report any action taken during closed session.
Fiscal Implications:
To be determined.
Contact Person/s: Shari Lovett, Melanie Nannizzi