Meeting Background 2017-02-13
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Agenda Item 1.
CALL TO ORDER/AGENDA
Subject:
1.1 Pledge of Allegiance
1.2 Agenda: Items to be removed from the agenda or changes to the agenda will be made at this time.
Action Requested:
1.1 None.
1.2 Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
1.2 A trustee, administrator or a member of the public may request that an item be removed from the agenda or the order of the agenda be changed at the pleasure of the Board.
Agenda items may be added to the agenda if an “emergency situation” exists or “immediate action” is needed.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi
Shari Lovett
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.1 Financial Report
Action Requested:
Information.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Cindy Vickers, Director of Financial Services, will present a Financial Report.
.
Fiscal Implications:
As reported.
Contact Person/s:
Timothy Parisi
Cindy Vickers
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.2 2016-17 Local Control and Accountability Plan (LCAP)
https://drive.google.com/open?id=1xL2oT5RHP9f6WcARPkDpjrdemHJza_yWSy73t6BT5B4
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board approved the District’s 2016-17 LCAP on June 13, 2016.
Using survey data and other input, the LCAP attempts to capture and reduce to writing what our school does so well: help students attain high levels of achievement through a whole-child approach to education.
The LCAP has two goals as described in the attached summary of the LCAP.
At each Board meeting, the Board and the public will be notified of the District’s progress on the LCAP’s goals and are encouraged to provide their input.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi
Melanie Nannizzi
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.3 District Certification of Corrective Actions 2015-2016 Audit Findings and Recommendations
https://drive.google.com/open?id=0BxJief3XK5rDbC10UXVqOEt6ZDFQMUlORC1Mc2lXTnZXQkx3
https://drive.google.com/open?id=0B-rgqI_mnh6VS2FJdlQ0YkUyb2c
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The District’s Audit for the year ended June 30, 2016, was conducted in September of 2016. Please see the attached audit findings and recommendations.There were two audit findings. One had to do with unduplicated student counts and the Local Control Funding Formula. We have implemented the corrective actions recommended by the auditor, as described in the attached documents. The other was a transfer of funds in order to reimburse the Student Body Fund. The back-up documents to verify this reimbursement are attached. These changes require Board certification.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi
Cindy Vickers
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.1 Approval of Warrants and Payroll
https://drive.google.com/open?id=0BxJief3XK5rDZzAxTUk3ODJTSUlGcFVoUVBiUk1aek1QSThJ
https://drive.google.com/open?id=0BxJief3XK5rDT3FtTXAtaGVaZGt3SzFYOWp3S3Jrd2FIZld3
https://drive.google.com/open?id=0BxJief3XK5rDV0ZXS290ZzZjYXBobno5U0pnVzltR0xwRk5n
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
This is a monthly process.
The warrants and payroll totals are inspected and clarification is given if needed. The Board Warrant Report is attached. Beginning this month, the supplemental payroll will be included in the payroll totals.
Fiscal Implications:
Warrants:
January: $51,061.26
Payroll:
Regular:
Certificated:
January: $155,812.75
Classified:
January: $49,675.49
Total: $205,488.24
Supplemental:
Certificated:
December: $1,173.75
Classified:
December: $1,145.26
Total: $2,319.01
Contact Person/s:
Timothy Parisi
Melanie Nannizzi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.2 Approval of Minutes: Regular Meeting of January 9, 2107
https://drive.google.com/open?id=1HPjYSzj4aYk8E2Ul1ABwojkHaidxLHY9enxORuUusqI
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The minutes prior meetings are inspected, corrected if needed, and approved. This is a routine monthly process for the Board. The minutes are attached.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi
Melanie Nannizzi
Karen Roberts
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.3 Resignations and Hires
https://drive.google.com/open?id=0BxJief3XK5rDUGE4dXQwRzJmMXdOY0FLTlc3cGk5UDhGZEg0
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Resignations:
Janet Beckstead: Primary Music
Cathryn Babinski: District Office Technician
Fiscal Implications:
Minor savings due to the hiring of a temporary first year RSP teacher.
Contact Person/s:
Timothy Parisi
Melanie Nannizzi
Agenda Item 4.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Subject:
4.1 Comments by the Public
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Board members or staff may choose to respond briefly to Public Comments.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi
Shari Lovett
Agenda Item 5.
COMMUNITY RELATIONS/CORRESPONDENCE
Subject:
No Items
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi
Agenda Item 6.
RECOGNITIONS/ANNOUNCEMENTS/REPORTS
Subject:
6.1 Board Members
6.2 Jacoby Creek Teachers Association
6.3 California School Employees Association
6.4 Principal
6.5 Superintendent
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
6.1 Board members may choose to make a report.
6.2 and 6.3 JCTA and CSEA may choose to address the Board.
6.4 Each month the Principal gives a report on school events and activities.
6.5 Each month the Superintendent may give a report on the state of the District.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.1 Student Enrollment and Attendance Report
https://drive.google.com/open?id=1h4XBf7YeFnJYBAeU3mSDBY_YRR6DdhS1ErAG08XXrRc
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month the Board receives this report to keep the Board apprised of enrollment and attendance patterns. As our revenue is generated by our enrollment and actual daily attendance, there are fiscal implications based on student numbers each day.
Fiscal Implications:
To be determined.
Contact Person/s:
Timothy Parisi, Melanie Nannizzi, Cathryn Babinski
Agenda Item 7.
ADMINISTRATION
Subject:
7.2 Board Policies and Administrative Regulations, Second Reading and Approval
7.2.1 3513.3 Tobacco Free Schools
https://drive.google.com/open?id=0B-rgqI_mnh6VSVZrYWZseUNRRTg
https://drive.google.com/open?id=0B-rgqI_mnh6VOXhnVjBjX2l1dkE
https://drive.google.com/open?id=0B-rgqI_mnh6VNkJTX2VVUzdsVkk
https://drive.google.com/open?id=0B-rgqI_mnh6VQlpfMW5BQnhJZW8
7.2.2 5131.62 Tobacco
https://drive.google.com/open?id=0B-rgqI_mnh6VZkREd2ZNWVk2blk
https://drive.google.com/open?id=0B-rgqI_mnh6VcGFjc05MVXgxeWc
https://drive.google.com/open?id=0B-rgqI_mnh6VVmU3UUVXaXhHNEU
7.2.3 3410 Debt Management Policy
https://drive.google.com/open?id=0B-rgqI_mnh6VSXEwcXRId1p4dG8
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board Policies (BP) and their related Administrative Regulations (AR) in this agenda item are legally required to be adopted. The attached BP’s and AR’s are labeled Current, Proposed or Current, No Changes Proposed as needed.
7.2.1 BP and AR 3513.3 Tobacco Free Schools
The laws pertaining to Tobacco Free Schools have changed. These changes have necessitated that we adopt revised both BP and AR.
7.2.2 BP and AR 5131.62 Tobacco
The laws pertaining to Tobacco Free Schools have changed. These changes have necessitated that we adopt a revised BP. The AR does not require revision. It is included for the purposes of displaying the complete BP and AR.
7.2.3 BP 3410 Debt Management Policy
A law passed in 2016 requires school districts to have a Debt Management Policy.
Fiscal Implications:
To be determined.
Contact Person/s:
Timothy Parisi
Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.3 Form 700 Distribution and Completion
https://drive.google.com/open?id=0B-rgqI_mnh6VWUY2a3RBV08yWnc
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Board members and administrators are required to file a Form 700, Statement of Economic Interests for 2016, with the County of Humboldt Office of Elections & Registrar of Voters. Form 700 discloses any conflict of interests an individual may have. The Superintendent is taking this opportunity to distribute the Form 700 cover page and instructions. If individuals completing Form 700 need any of the Schedules identified on the Form 700 Cover Page, they are available for download or from the Superintendent.
Fiscal Implications:
None
Contact Person/s:
Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.4 State and Local Bond Report
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
- The following is a summary of the information shared at the January 9, 2017 meeting of the Board, during the Superintendent’s Report, regarding the state and local bonds:
- The local bond will provide the District with 2.7 million dollars to improve its facilities for its students and community.
- The state bond may provide the district with just over 10 million dollars, without providing a local match, to improve its facilities for its students and community.
- These two streams of bond funding will require careful and deliberate coordination.
- The first step in the coordination of the state and local bonds is to secure the services of a School Facilities Consultant. The Superintendent is considering the services of a firm named Schoolworks for approval by the board.
- The following is new information regarding the local bond:
- We have advertised for members of the Citizens’ Bond Oversight Committee for Measure K. The application period ends Friday, February 17, 2017. We have need of more applications.
- At a meeting of our Facilities Committee, we established our Facilities Improvement Committee (FIC). We are going to be reaching out to stakeholders in the school committee to join the FIC.
- In coordination with our bond advisor, Greg Isom of Isom Advisors we have established a timeline for selling our local bonds. We will be bringing the sale information to the board and the public at the April 3, 2017 board meeting.
- The following is new information regarding the state bonds:
- The State Allocation Board (SAB) currently has the following lists regarding bonding authority:
1) Unfunded list, bonding authority in place, approved as soon state bond funds are released, these projects are guaranteed funding:
12.3 mill
2) Unfunded list, lack of authority, approval depending upon SAB decisions on how to process these projects. (See item d. below):
370 mill
3) Applications not reviewed or approved:
1.8 billion
- Bonding authority for lists 1.-3. will be subject to any changes in regulations that are enacted as a result of the Governor’s stated conditions to release state bond funds. These conditions concern greater control over what state bond funds are used for and greater accountability over monitoring the use of state bond funds.
- Bonding authority for lists 2. and 3. will require the SAB to make decisions on how to process these projects because the regulations have changed since the projects were submitted requiring some projects to be re-submitted.
- The needs of school districts that have projects on the lists may have changed. Projects may be withdrawn or withdrawn and re-submitted.
- The state bond contains 3 billion for new construction and 3 billion for modernization.
1) The projects on lists 1.-3. above break out as follows:
- a) New construction: 1.4 billion
- b) Modernization: 752 million
2) Based upon the information above, information available from the school advocacy group School Services of California, the opinion of a School Facilities Consultant and the opinion of the Superintendent:
- a) We have a reasonable opportunity to secure state bond funding.
b) We have about six months to get our projects submitted to Division of the State Architect to take advantage of that opportunity. - The Superintendent is researching the firms offering the services of a School Facilities Consultant. The following is new information regarding this research:
1) In order to coordinate projects funded by state and local bond funds, it may be best that a School Facilities Consultant provide the district with the services of facility master planning.
2) As previously described, one of the School Facilities Consultant firms that is under consideration is Schoolworks. They have submitted a proposal to the Superintendent and they may be the best option for the District. However, the Superintendent has discovered that other firms offer these services. Therefore, the Superintendent is going to continue to research these firms and bring proposals to the board at the March 13, 2017 board meeting.
Fiscal Implications:
None
Contact Person/s:
Timothy Parisi
Agenda Item 8.
CURRICULUM AND INSTRUCTION
Subject:
No Items
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person:
Timothy Parisi
Agenda Item 9.
FACILITIES
Subject:
No Items
Action Requested:
Previous Staff/Board Action, Background Information and/or Statement of Need:
Fiscal Implications:
Contact Person/s:
Timothy Parisi
Agenda Item 10.
FUTURE AGENDA PLANNING
Subject:
10.1 Items for consideration for future agendas
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board may consider items for future Board meeting agendas. Board members or the public may suggest agenda items. The Board President and the Superintendent determine if an item is placed on the agenda based upon if it related to school district business and within the jurisdiction of the Board.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi
Shari Lovett
Agenda Item 11.
FUTURE BOARD MEETINGS
Subject:
11.1 Monday, March 13 2017, Monday, April 10, 2017, and May 8, 2017
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
At its annual organizational meeting in December, the Board schedules its meetings for the 2017 calendar year. The Board may adjust this meeting schedule as needed.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi
Shari Lovett