Board Background Sheets 10-08-18
Board Background Sheets 10-8-18
Agenda Item 1.
CALL TO ORDER/AGENDA
Subject:
1.1 Pledge of Allegiance
1.2 Agenda: Items to be removed from the agenda or changes to the agenda will be made at this time.
Action Requested:
1.1 None.
1.2 Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
1.2 A trustee, administrator or a member of the public may request that an item be removed from the agenda or the order of the agenda be changed at the pleasure of the Board.
Agenda items may be added to the agenda if an “emergency situation” exists or “immediate action” is needed.
Fiscal Implications:
None.
Contact Person/s:
Melanie Nannizzi, Shari Lovett
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.1 Financial Report
https://drive.google.com/file/d/0BzpPJyEkmUVEZy1RRjlnZmhnM3dacDNTMjZ1Z0IteG5OaG4w/view?usp=sharing
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month a Financial Report is given in order to keep the Board apprised of the District’s fiscal condition.
Fiscal Implications:
As reported.
Contact Person/s:
Melanie Nannizzi, Carly Wallace
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.2 2018-2019 Local Control and Accountability Plan (LCAP)
http://jacobycreekschool.org/wp-content/uploads/2018/06/2018-2019_Jacoby-Creek-School-LCAP.pdf
Action Requested:
Information.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board approved the District’s 2018-19 LCAP on June 15, 2018.
Using survey data and other input, the LCAP attempts to capture and reduce to writing what our school does so well: help students attain high levels of achievement through a whole-child approach to education.
The LCAP has two goals.
1.Increase Academic Achievement
- JCS will be a safe, healthy, and inclusive environment for learning.
At each Board meeting, the Board and the public will be notified of the District’s progress on the LCAP’s goals and are encouraged to provide their input.
Fiscal Implications:
None.
Contact Person/s:
Melanie Nannizzi
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.3 2018-19 Budget & LCAP Review Process Correspondence
https://drive.google.com/file/d/0BzpPJyEkmUVEb09qYk1Fd0lrczYzTWRqbDV1SURPNE16SE04/view?usp=sharing
Action Requested:
Information.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Humboldt County Superintendent has approved the 2018-2019 LCAP and Budget.
Fiscal Implications:
None.
Contact Person/s:
Melanie Nannizzi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.1 Approval of Warrants & Payroll.
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
This is a monthly process.
The warrants and payroll totals are inspected and clarification is given if needed. The Board Warrant Report is attached.
Fiscal Implications:
Warrants:
August $262,643.35
https://drive.google.com/file/d/0BzpPJyEkmUVEdkUyWXVkSUtBM0dJLWExb3l1QnZ0ejVIMnpR/view?usp=sharing
September: $224,677.57
https://drive.google.com/file/d/0BzpPJyEkmUVEaE9EdFVRc2lDV0ZGNlV3Rjl6TTNjTGNRMldB/view?usp=sharing
Payroll:
Regular:
Certificated: $165,045.77
Classified:$60,411.72
September Total: $225,457.49
https://drive.google.com/file/d/0BzpPJyEkmUVEMUtMZkFTX2lJa1pFQk9SS2tQVkZqbEl6aWNj/view?usp=sharing
Supplementary:
Certificated: $937.50
Classified:$1,274.40
September Total: $1,399.40
https://drive.google.com/file/d/0BzpPJyEkmUVEaVdSLVFUMWFkc3NtUUZxMFJnTno1X1JtM0ZB/view?usp=sharing
Contact Person/s:
Melanie Nannizzi, Timothy Parisi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.2 Approval of Minutes: Regular Meeting of September 10, 2018
https://docs.google.com/document/d/1hblnb7a0XdJbH2LOtAAeflDkq5va8fF72IkJwYDCnqg/edit?usp=sharing
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The minutes prior meetings are inspected, corrected if needed, and approved. This is a routine monthly process for the Board. The minutes are attached.
Fiscal Implications:
None.
Contact Person/s:
Melanie Nannizzi, Karen Roberts
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.3 Resignations and Hires
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Resignations:
None
Hires:
Christopher Ball: Custodian 3 hours daily
Chelsea Childers: Activity Center and Recess Duty
Fiscal Implications:
None.
Contact Person/s:
Melanie Nannizzi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.4 Williams Uniform Complaint, Quarterly Report
https://docs.google.com/document/d/1RqUx26UE7r3QBqZ_pj-uHjO4RaAwr0nK_kYTl1ySX6Q/edit?usp=sharing
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The District is required by the Education Code to report any complaints regarding the provision of textbooks and instructional materials, teacher vacancy or mis-assignment, and/or facilities conditions. The Board approves these reports each quarter.
No complaints were received in the last quarter.
Fiscal Implications:
None.
Contact Person/s:
Melanie Nannizzi
Agenda Item 4.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Subject:
4.1 Comments by the Public
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Board members or staff may choose to respond briefly to Public Comments.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Shari Lovett
Agenda Item 5.
COMMUNITY RELATIONS/CORRESPONDENCE
Subject:
5.1 Tentative Selection to Receive Rural School Bus Pilot Project grant funding
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The District has been tentatively notified that it has been approved for funding for a new school bus. The next step in the process is to submit Part Two of the application. The grant is for $165,000. The notification can be viewed by following the link below.
https://drive.google.com/open?id=0BzpPJyEkmUVER3ZoaEk4bVp4NjUzdUlBWkFPQklPSmtIRkRB
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 6.
RECOGNITIONS/ANNOUNCEMENTS/REPORTS
Subject:
6.1 Board Members
6.2 Jacoby Creek Teachers Association
6.3 California School Employees Association
6.4 Assistant Superintendent
6.5 Superintendent
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
6.1 Board members may choose to make a report.
6.2 and 6.3 JCTA and CSEA may choose to address the Board.
6.4 Each month the Assistant Superintendent may give a report.
6.5 Each month the Principal/Superintendent may give a report on the state of the District and school activities.
Fiscal Implications:
None.
Contact Person/s:
Melanie Nannizzi, Shari Lovett
Agenda Item 7.
ADMINISTRATION
Subject:
7.1 Student Enrollment and Attendance Report
https://docs.google.com/document/d/13OmkV3bQWb3GHZF10_IzXo-0e6Fn52I8mSd7ab6HL3U/edit?usp=sharing
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month the Board receives this report to keep the Board apprised of enrollment and attendance patterns. As our revenue is generated by our enrollment and actual daily attendance, there are fiscal implications based on student numbers each day.
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Melynda Blaine
Agenda Item 7.
ADMINISTRATION
Subject:
7.2 1000 Series Board Policies and Administrative Regulations, First Reading
BP 1100
https://docs.google.com/document/d/1aX38_yugLxV37n00DKvofE3OlUQ2cOT1f-eHCZWz_6w/edit?usp=sharing
BP 1112
https://docs.google.com/document/d/1cJCNI0FL6jhp7XrNZlN_wmznoCCVeUwHjh8TCyzfBCo/edit?usp=sharing
BP1113
https://docs.google.com/document/d/1orr7e8Ym5lVfqKwbrmgz6in8Gj3Xsv9zd1Ax-uBbIl8/edit?usp=sharing
AR 1113
https://docs.google.com/document/d/18mFIuAuCRArEqp2P75P8b6N2ZyFOAlWO6DGor6l9wTo/edit?usp=sharing
BP 1150
https://docs.google.com/document/d/1FFtUIhR9mmpUJIzzpgfVHKPLpj3vpPxL0g_j3zEdjFU/edit?usp=sharing
BP 1160
https://docs.google.com/document/d/1ExY-ZjxtxB5P6Wb9XOFlm5_bgWHLH1hGhk8Sw3lfqD0/edit?usp=sharing
AR 1220
https://docs.google.com/document/d/1BtrKfbxMYhaoBPZLiKmp2K50-CxNOfSQ_LNhJXHvsZY/edit?usp=sharing
BP 1230
https://docs.google.com/document/d/1rKFHr-MODh75eu88zDbvhk2sNn_ol6daiywqyusBUDk/edit?usp=sharing
AR 1230
https://docs.google.com/document/d/1pfbNUv-fl2p_k99clq1EHndGeJZudjbDdzRNFC1Ff9M/edit?usp=sharing
AR 1240
https://docs.google.com/document/d/1p0se1Wq6iJM4EeBvRJZzsIUNNb36PEWHOriYBe55E2Y/edit?usp=sharing
BP 1250
https://docs.google.com/document/d/1dM45DN8ePKHmltt-oKYzxofiI_LrRUZ24ixiwFEN72M/edit?usp=sharing
BP 1260
https://docs.google.com/document/d/1mOiTQAED_BQNfoefiiSQRAVLbomU81tzkXKYl8ZI1RY/edit?usp=sharing
BP 1312.2
https://docs.google.com/document/d/15n8uKX03NQVWvbI-aOoiKQqsk6dA1zWNh7kgucK6Kpg/edit?usp=sharing
AR 1312.2
https://docs.google.com/document/d/1cWy00ay22yxhHqSToJk6EoMdWPYBWABwMhSD_6SsAWE/edit?usp=sharing
E 1312.2
https://docs.google.com/document/d/1Y8TQeX5dU71ADylXWi17CAp8b8F7ypsSSj6e4w8iN6k/edit?usp=sharing
BP 1312.2
https://drive.google.com/open?id=1cWy00ay22yxhHqSToJk6EoMdWPYBWABwMhSD_6SsAWE
AR 1312.3
https://docs.google.com/document/d/11gut_cb024ecomnflzZbwrVE7oaQ3cagstM2M_C1dFw/edit?usp=sharing
E1312.3
https://drive.google.com/open?id=1rdytjnkv65WazFhRTWHn_aoYJ2qxNHrKYIjXjtJXUno
BP 1312.3
https://docs.google.com/document/d/1cWy00ay22yxhHqSToJk6EoMdWPYBWABwMhSD_6SsAWE/edit?usp=sharing
AR 1312.3
https://docs.google.com/document/d/11gut_cb024ecomnflzZbwrVE7oaQ3cagstM2M_C1dFw/edit?usp=sharing
AR 1312.4
https://docs.google.com/document/d/1r9I1jG77CuUBojmKajaUsrKLosJO04JqMLv1SDgAjoI/edit?usp=sharing
BP 1325
https://docs.google.com/document/d/1MacR9gbbbKYe2uaobHAeOUPKUOw-MUlwHDx1tmF8Hh4/edit?usp=sharing
BP 1340
https://docs.google.com/document/d/1zh8z-YFKDp7mzDrwCdTkCXvoWUM50-srBoTLBB06-hU/edit?usp=sharing
AR 1340
https://docs.google.com/document/d/1N21uzJIut2LpizPauwag0zXx1BskgTfEbZycw4Z2Brw/edit?usp=sharing
BP 1400
https://docs.google.com/document/d/1NM3VRnZ_L_AH86kgD-iwZqWV6B-nXoPLj10EtD90458/edit?usp=sharing
BP 1431
https://docs.google.com/document/d/18ckMAjbf-iwyv6OmHDPxj1Xxq6PER5mqdaomOsCsjUA/edit?usp=sharing
BP 1700
https://docs.google.com/document/d/1-i8ToT2snlLXgBhJtOaPveWIM4nOYM6PETSIgxivBYg/edit?usp=sharing
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The District’s current policies above in the 1000 Series are outdated and require revision to meet current legal standards and reflect current District practice.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.3. Elimination of Board Policy BP1020 and AR 1325
https://docs.google.com/document/d/17-FfYmpjkpnLXO_gylQMh8Nn5Vo-9X_6Aho-jVeYgAQ/edit?usp=sharing
https://docs.google.com/document/d/1rX3cZBvZz7n93C6pbqPrNelwaLMskYN8unW3LJFCPM8/edit?usp=sharing
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The California School Board Association has eliminated this Board Policy and has included the necessary information in Board Policy 1400.
The California School Board Association has eliminated this Administrative Regulation and included necessary information in BP 1325.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.4 State and Local Bond Report
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
1.The information shared at past Board meetings regarding the state and local bonds has been archived at this link:
https://drive.google.com/open?id=1hngbPIrvwrfk74ek2AfPK5ihq4tH8fnElhL7wkdfzY0
- New information regarding the local and state bonds since the September 10, 2018, Board Meeting:
- CEQA:
1) Planworks Partners, our District’s CEQA consultant, has completed the Administrative Draft Initial Study/Mitigated Negative Declaration (IS/MND). The document is available for the public to view. It can be viewed by following this link:
https://drive.google.com/open?id=1PKdWsSxLL9wyVrLOk0BysLzq22PV7FEx
2) The proposed Cultural Resources Mitigation Measures are included in the IS/MND document. A separate document containing these measures can be viewed by following this link:
https://drive.google.com/open?id=16PeRO8xQj-fv6pKvF0Kg9IVdeGBo6CHAqL_WuIzmxcc
The mitigation measures are what our District would be responsible for complying with once these measures are adopted. The mitigation measures were drafted in coordination with Bill Rich, the cultural anthropologist, and Janet Eidsness, the Blue Lake Tribal Historical Preservation Officer (THPO). They were also sent to the THPO’s from the Wiyot Tribe and the Rohnerville Rancheria. The Administrative Draft IS/MND is posted for a 20-day public review period and Planworks Partners will continue to work with the Tribes during this time to prepare the Mitigation Monitoring and Reporting Program (MMRP), which details the mitigation measures. To implement these measures, the District bond fund will incur costs of an estimated minimum of $50,000 over the $97,000 currently estimated.
3) The District posted a Notice of Intent (NOI) to adopt a Mitigated Negative Declaration (MND) on Friday, October 5th. This document will also be posted with the clerk of the County of Humboldt can be viewed by following this link:
https://drive.google.com/open?id=1M9XqFLf9KcstzeAOM3PmE56LBrKDg8PT
4) At this point, the CEQA process is going smoothly. We may be able to adopt the MND at our November 5th Board meeting.
- State bond funding:
1) The The Office of Public School Construction (OPSC) issued a September 12th notice to all school districts that the School Facility Program (SFP) New Construction bond authority has been fully encumbered by applications the office has received. The CEQA process delays and other factors prevented the District from submitting our proposal to OPSC in time to obtain state bond fund.
2)The District’s application for design funding was received by the OPSC in time to get on the unfunded list.
3) Both our Project One (partially) and Project Two (wholly) budgets were developed using state bond funds as a source of revenue. Therefore, we will have to keep the Project One budget items to a minimum.
Agenda Item 7.
ADMINISTRATION
Subject:
7.4 State and Local Bond Report-Continued
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need Continued:
- Bridge Funding:
1) Bridge funding is an amount we may need borrow to meet the budgets of our projects between the exhaustion of our local bond fund and the procurement of state bond design funding.
2) Bridge funding may be considered by the District at the point our local bond funding is exhausted.
- Lease Leaseback bid package:
1) Pierson Company submitted its bid package for Jacoby Creek Project One. The total amount of the bid package was $3,525,210.
2) The District Architect, Guy Fryer of the Siskiyou Design Group, reviewed the bid package and considers the bid non-responsive due to it being over our original the Project One Budget and having inflated pricing.
3) Pierson Company has requested a few weeks to reduce the pricing in the bid package through reducing the scope of the project and value engineering options.
4) The administrative staff has determined that:
- The Project One budget was developed using state bond funds as a source of revenue.
- Since those funds are no longer available, we now have to keep the Project One budget items to a minimum.
iii. We will provide PC:
- aa) With two weeks to re-submit the bid package without changing the current design.
- bb) Updated budget figures that exclude state bond funds and include the expected state design funding.
5) The administrative staff would like direction from the Board regarding their desire to review the re-submitted bid package and consider the status of our Lease Leaseback contractor at a special meeting on Monday, October 22nd (tentatively).
Fiscal Implications:
Unknown.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.5 Wetlands Deed Resolution No. 5: 2018-2019
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
When the track was constructed an agreement was reached with the City of Arcata regarding the environmental status of the lower field, or Wetlands Area, and a 100 foot border area to the east of it described as a Wetlands Setback. This agreement was never formalized through a deed restriction. This resolution allows the District and the City to formalize that agreement. The resolution and the attached deed restriction may be viewed by following this link:
https://drive.google.com/open?id=1_zEvpwwo5Mt8FYC-7KORbKuwtA-3GT4O
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi
Agenda Item 8.
CURRICULUM AND INSTRUCTION
Subject:
8.1 PUBLIC HEARING-Regarding Sufficiency or Insufficiency of Instructional Materials
https://drive.google.com/open?id=1yAeYFcEIW-7o78d8Qrt9vJTlabuDcsxHzUkOA7SMS_I
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
In order to be eligible to receive instructional materials funds, the governing board of each district and county office of education is required to hold an annual public hearing and adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects that are aligned to the state standards. Each year the Board conducts this public hearing prior to adopting the Resolution Regarding Sufficiency or Insufficiency of Instructional Materials (Agenda item 8.2).
Fiscal Implications:
If the regulations regarding instructional materials sufficiency or insufficiency are not followed, funds for instructional materials may be withheld.
Contact Person:
Timothy Parisi, Melanie Nannizzi
Agenda Item 8.
CURRICULUM AND INSTRUCTION
Subject:
8.2 Resolution No. 4: 2018-2019 Regarding Sufficiency or Insufficiency of Instructional Materials
https://docs.google.com/document/d/1p_FOjj_OTUAG8m35bvENlQ1ijl_SroJiwnLNNVxg5NY/edit?usp=sharing
https://drive.google.com/open?id=1xhHm-pEnrdlncfa5Ak0mh_Bmos6J-EwiIPpF-Gax4-E
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
This resolution is a certification that the District provides to the state that we are complying with regulations regarding sufficient instructional materials being provided to our students and aligned with state standards. A Curriculum List is attached to the resolution.
Fiscal Implications:
If the regulations regarding instructional materials sufficiency or insufficiency are not followed, funds for instructional materials may be withheld.
Contact Person:
Timothy Parisi, Melanie Nannizzi
Agenda Item 9.
FACILITIES
Subject:
9.1 Renewal Agreement for Natural Gas Services-SPURR
Action Requested:
Approval
Previous Staff/Board Action, Background Information and/or Statement of Need:
Jacoby Creek has participated in the pool of over 200 agencies who receive procurement of natural gas from multiple wholesale vendors instead of relying solely on PG&E. The agreement between Jacoby Creek Charter School District and SPURR for natural gas services is due for renewal. The agreement may be viewed by following the link below:
https://drive.google.com/file/d/0BzpPJyEkmUVEV1RUOGpoTXJzSFkzaFJWX2NwMy1aRU9jQ3NR/view?usp=sharing
Fiscal Implications:
The cost of natural gas is less with SPURR than PG&E.
Contact Person: Melanie Nannizzi, Timothy Parisi
Agenda Item 10.
FUTURE AGENDA PLANNING
Subject:
10.1 Items for consideration for future agendas
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board may consider items for future Board meeting agendas. Board members or the public may suggest agenda items. The Board President and the Superintendent determine if an item is placed on the agenda based upon if it related to school district business and within the jurisdiction of the Board.
Fiscal Implications:
None.
Contact Person/s:
Melanie Nannizzi, Shari Lovett
Agenda Item 11.
FUTURE BOARD MEETINGS
Subject:
11.1 Monday, November 12, 2018 at 7:15 pm
Monday, December 10, 2018 at 7:15 pm, Annual organizational meeting
Monday, January 14, 2019 at 7:15 pm (tentative date and time)
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
11.1 At its annual organizational meeting in December, the Board scheduled its meetings for the 2018 calendar year. The Board may adjust this meeting schedule as needed.
Fiscal Implications:
None.
Contact Person/s:
Shari Lovett, Melanie Nannizzi