Board Packet 2018-3-12
https://docs.google.com/document/d/1vv0hp5InvVUYkzec52qSPLDLaa5qTvoBL4ST9G9HbRk/edit?usp=sharing
Agenda Item 1.
CALL TO ORDER/AGENDA
Subject:
1.1 Pledge of Allegiance
1.2 Agenda: Items to be removed from the agenda or changes to the agenda will be made at this time.
Action Requested:
1.1 None.
1.2 Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
1.2 A trustee, administrator or a member of the public may request that an item be removed from the agenda or the order of the agenda be changed at the pleasure of the Board.
Agenda items may be added to the agenda if an “emergency situation” exists or “immediate action” is needed.
The administrative staff requests that agenda items 7.3 and 8.1 be moved to follow this agenda item in order to accommodate guests we have attending our meeting this evening who are associated with those agenda items..
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Shari Lovett
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.1 Financial Report
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month a Financial Report is given in order to keep the Board apprised of the District’s fiscal condition. This month the Financial Report will be combined with agenda item 2.2 Second Interim Budget Report Certification.
Fiscal Implications:
As reported.
Contact Person/s: Timothy Parisi, Cindy Vickers
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.2 Second Interim Budget Report Certification
Second Interim Cover Sheet
https://drive.google.com/file/d/0BzpPJyEkmUVEakpmcUJwNnJvVHFPMGl6VmZwNVZ0Z1FwTlNF/view?usp=sharing
Second Interim Budget Report and Certification Page
https://drive.google.com/file/d/0BzpPJyEkmUVEM1Z3NERpU3VidTg1Rkw3UHB3ZXVWLWE1YWlj/view?usp=sharing
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Northern Humboldt Union School District Business Office, who manages the District’s finances, prepared the Second Interim Budget Report (digitally attached) in coordination with the Humboldt County Office of Education Business Office. Each year, the Board reviews the the budget two times after the initial adoption. These reviews are the First and Second Interim Budget Reports and reflect any changes made to the budget after adoption. Carly Wallace, Accounting Supervisor, will present Second Interim Budget Report and answer any questions.
Fiscal Implications:
As reported.
Contact Person/s:
Timothy Parisi, Carly Wallace
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.3 2017-18 Local Control and Accountability Plan (LCAP)
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board approved the District’s 2017-18 LCAP on June 16, 2017.
Using survey data and other input, the LCAP attempts to capture and reduce to writing what our school does so well: help students attain high levels of achievement through a whole-child approach to education.
The LCAP has two goals as described in the attached summary of the LCAP.
At each Board meeting, the Board and the public will be notified of the District’s progress on the LCAP’s goals and are encouraged to provide their input.
The link below leads to the JCSD LCAP.
http://jacobycreekschool.org/parents/documents-and-forms/
The link below leads a summary of the LCAP.
https://docs.google.com/document/d/1OpvDoWP5UavkWmdQ24GvxXTvgkcgfaqYVj6fn2MBK8I/edit?usp=sharing
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.1 Approval of Warrants & Payroll.
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
This is a monthly process. The warrants and payroll totals are inspected and clarification is given if needed. The Board Warrant and Payroll Reports are attached.
Fiscal Implications:
Warrants: $ 66,527.47
https://drive.google.com/file/d/0BzpPJyEkmUVEaEFxOXUtUmx4bXN6RDRoWDBUUDl2NWVwenpJ/view?usp=sharing
Payroll:
February Regular:
https://drive.google.com/open?id=0BzpPJyEkmUVEdGNRa3BZcl9MR0ljdS04R3pfcjJ3UExzaXFr
Certificated: $ 152,873.72
Classified: $54,323.58
Total: $ 207,197.30
January Supplemental:
https://drive.google.com/file/d/0BzpPJyEkmUVEaXpoTmVOcWFTUHJtMFJrZE1xVFBRSENoaUhN/view?usp=sharing
Certificated: $3,297.50
Classified: $5,600.40
Total: $8,897.90
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda ad given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.2 Approval of Minutes: Regular Meeting of February 12, 2018
https://docs.google.com/document/d/1HqGDcFkNUrd_ZpI5F0UgURTBKw-KorDt_T5BxDS11Xg/edit?usp=sharing
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The minutes prior meetings are inspected, corrected if needed, and approved. This is a routine monthly process for the Board. The minutes are attached.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Melanie Nannizzi, Karen Roberts
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.3 Resignations, Hires and Leaves
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Resignation: None
Hires: Emily Chapman, SCIA
Leaves: Maternity Leave, Melissa Mullins, SCIA
https://drive.google.com/file/d/0BzpPJyEkmUVEd0NFUXAwTDFRVExwV3VWOGlkdzRVaV9yQllz/view?usp=sharing
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 4.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Subject:
4.1 Comments by the Public
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Board members or staff may choose to respond briefly to Public Comments.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Shari Lovett
Agenda Item 5.
COMMUNITY RELATIONS/CORRESPONDENCE
Subject:
No Items
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi
Agenda Item 6.
RECOGNITIONS/ANNOUNCEMENTS/REPORTS
Subject:
6.1 Board Members
6.2 Jacoby Creek Teachers Association
6.3 California School Employees Association
6.4 Principal
6.5 Superintendent
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
6.1 Board members may choose to make a report.
6.2 and 6.3 JCTA and CSEA may choose to address the Board.
6.4 Each month the Principal gives a report on school events and activities.
6.5 Each month the Superintendent may give a report on the state of the District.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.1 Student Enrollment and Attendance Report
https://docs.google.com/document/d/1-fvuDtxy9YNQVkskpYcHRwOFUHV7nVYf-kUccSGAsJo/edit?usp=sharing
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month the Board receives this report to keep the Board apprised of enrollment and attendance patterns. As our revenue is generated by our enrollment and actual daily attendance, there are fiscal implications based on these figures.
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Melynda Blaine, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.2 State and Local Bond Report
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need
1.The information shared at past Board meetings regarding the state and local bonds has been archived at this link:
https://drive.google.com/open?id=1xxOxxKXTrAc3TNZgb5u7pA_N2M16hFJaWmVyylBaoF8
- The following is new information regarding the local and state bonds:
- Our architect and consulting engineer continue to negotiate with the City of Arcata regarding Zoning Use Permits and a Coastal Development Permit. The primary issue is the interface of the use of the District property and Old Arcata Road. The City is working with us on this topic and progress has been made. We will be required to incur a cost from our bond funds for sidewalks and curbs. At this point, the cost to our bond is estimated to be roughly of $80,000.
- The local tribal historian reviewed our Project One and Project Two plans. We will be required to work with a cultural anthropologist in the event we discover any cultural artifacts. We have received a proposal from the cultural anthropologist and are awaiting a contract from him.
- Our architect presented preliminary plans for Project Two to our Facilities Improvement Committee (FIC). The committee is currently reviewing those plans.
- The Superintendent is monitoring the budgets for Project One and Project Two. There are items currently in Project Two that will have to be cut. After bids come in for Project One, we will have a better idea what how much needs to be cut. At that point we will obtain input from our FIC and report to the Board and the public.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
Board Policies (BP) and Administrative Regulations (AR), First Reading AR 1312.1 Complaints Concerning District Employees
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The current AR 1312.1 does not establish a timeframe during which complaints concerning district employees shall to be filed. In an effort to resolve complaints at an early stage, and when all parties involved in the complaint have current memory of the event, the administrative staff proposes to include in the policy that complaints shall be submitted within six months of the action or conduct which is the subject of the complaint.
There are no changes to BP 1312.1, but it is attached below for reference.
Current BP and AR 1312.1
https://drive.google.com/file/d/0BzpPJyEkmUVEeml1TjFJVXcxMjhqZTN4bXhjdjNNZnNJRThr/view?usp=sharing
Proposed AR 1312.1
https://docs.google.com/document/d/1w4C0Zb_8NsUVbruJkgCSj1tfEOJ2Fa4EOAOOJgi4z7I/edit?usp=sharing
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.4 Board Policies (BP) and Administrative Regulations (AR), Second Reading and Adoption
7.4.1 BP 5030 Wellness
7.4.2 BP 6170 Transitional Kindergarten
7.4.3 AR and BP 6159 Individualized Education Program
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
7.4.1 BP 5030 Wellness
The current Wellness BP is out of date and requires revision to reflect compliance with recent California Department of Education requirements.
Current:
https://drive.google.com/file/d/0BzpPJyEkmUVERHdUQ3BxSEdfaWlwVnpNeWpUQ3QydlZDN25n/view?usp=sharing
Proposed:
https://docs.google.com/document/d/1qo1p_e9JRu8Gywr6jQoVuQAELJC1t4-H-fn-PAHMgLo/edit?usp=sharing
7.4.2 BP 6170 Transitional Kindergarten
The current Transitional Kindergarten (TK) BP has not been updated since the inception and implementation of TK. It is out of date and requires updating. The administrative staff recommends that the TK BP allow for students that turn five after December 2 to be eligible for TK if space is available in our program when it is deemed appropriate for those students by parents, teachers, and administration.
Current:
https://drive.google.com/file/d/0BzpPJyEkmUVEb2dmdW51cGR2Y2RvOTJWUmVJb0ZfbE9naDFV/view?usp=sharing
Proposed:
https://docs.google.com/document/d/1F3ByR-gKJbLiDbugdBJioLCC4SceYByx69A8X_UMXHo/edit?usp=sharing
7.4.3 BP and AR 6159 Individualized Education Program
The District does not currently have an BP or AR pertaining to Individualized Education Program. The administrative staff recommends that the proposed BP and AR be read and subsequently adopted.
Proposed BP:
https://docs.google.com/document/d/1sOZLUOQS5qT1abr4CFCH9gT8FU_yuICJ3ChDZI08nK4/edit?usp=sharing
Proposed AR:
https://docs.google.com/document/d/1H7d2ECJZd6QCYHncDyHRYVyPxPpjLLIw6ZjBZhaGo_E/edit?usp=sharing
Fiscal Implications: To be determined.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.5 2018-2019 School Calendar
https://docs.google.com/spreadsheets/d/16hP_c6BaYXZPoQXTHhRYwh_Ll_R5_JNNvkobLE6BAEs/edit?usp=sharing
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The administrative staff solicits input from the Jacoby Creek Teachers’ Association (JCTA) on the upcoming year’s calendar. The attached calendar establishes the first and last days of school, staff work days, and school holidays. The calendar is aligned with Northern Humboldt Union School District. Internal school events will be added at a future staff meeting.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.6 Resolution No. 3 2017-2018 Calling for Full and Fair Funding of California’s Public Schools
https://drive.google.com/file/d/1sz46u5QrO4H5E0c6SQV0tMthNhvlDOcq/view?usp=sharing
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
California School Boards Association encourages California School Boards to adopt a resolution urging the State Legislature to fund California public schools at the national average or higher by the year 2020, and at a level that is equal to or above the average of the top 10 states nationally by 2025 and to maintain, at minimum, this level of funding until otherwise decreed. The news release from CSBA describes the initiative in more detail.
Fiscal Implications:
To be determined.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.7 Report on Results of School Site Council Parent Surveys
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Jacoby Creek School Site Council has sent three surveys to parents this school year to solicit stakeholder data to inform the goals and actions for the 2018-2019 Local Control Accountability Plan (LCAP). The results of each of the surveys are below.
Survey One: School Climate
https://drive.google.com/file/d/146RzFP3mbtRuAXohkDtuKn43fZZZtxFZ/view?usp=sharing
Survey Two: Curriculum and Instruction
https://drive.google.com/file/d/1dTZCiDxGKZaiCBkDuX9Xoud_uKtauMXJ/view?usp=sharing
Survey Three: Conditions of Learning
https://drive.google.com/file/d/1ACk3qSDWzp33uT-A8aAco6f7OgplrsvL/view?usp=sharing
Three Year Comparison of Survey Results
https://docs.google.com/document/d/1nO2eA4dxGeQXRITyE6QbFkJuA_UPPAXDd6AuJGUjxns/edit?usp=sharing
Fiscal Implications:
To be determined.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.8 Board Policies (BP) and Administrative Regulations (AR), Adoption
AR 3311.2 Lease-Leaseback Contracts
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
During meetings of the Facilities Improvement Committee during the fall of 2017, the committee decided to recommend to the Board that the District use a Lease-Leaseback method to award contracts for our bond projects. At a subsequent Board meeting in the fall of 2017, the Board agreed by consensus to accept that recommendation. Approval of this agenda item provides the District with an Administrative Regulation to support the use of a a Lease-Leaseback method to award contracts.
There are no changes to BP 3311, but it is attached below for reference.
Current BP 3311
https://drive.google.com/open?id=1T7m6oorLAbzuqdY8d36B67MjGO67xp9_aofKBqb6mKI
Proposed AR 3311.2
https://drive.google.com/open?id=1NNeitsbEsmbOIFAcKvG5rKe-jDWlPCn-pQXIsw5gkZY
Fiscal Implications:
To be determined.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 8.
CURRICULUM AND INSTRUCTION No Items
Subject:
No Items.
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 9.
FACILITIES
Subject:
No items.
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi
Agenda Item 10.
FUTURE AGENDA PLANNING
Subject:
10.1 Items for consideration for future agendas
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board may consider items for future Board meeting agendas. Board members or the public may suggest agenda items. The Board President and the Superintendent determine whether an item is placed on the agenda based upon if it is related to school district business and within the jurisdiction of the Board.
Fiscal Implications:
None.
Contact Person/s: Timothy Parisi, Shari Lovett
Agenda Item 11.
FUTURE BOARD MEETINGS
Subject:
- FUTURE BOARD MEETINGS
11.1 Future Board meetings
Monday, March 12, 2018, Monday, April 9, 2018, Monday, May 14, 2018
Action Requested:
None
Previous Staff/Board Action, Background Information and/or Statement of Need:
11.1 At its annual organizational meeting in December, the Board scheduled its meetings for the 2018 calendar year. The Board may adjust this meeting schedule as needed.
Fiscal Implications:
None.
Contact Person/s:
Timothy Parisi, Shari Lovett
Agenda Item 12.
OPEN SESSION BEFORE CLOSED SESSION
Subject:
12.1 The President will verbally review items to be discussed during Closed Session as listed below.
12.2 Closed Session Open Hearing
12.3 Adjourn to Closed Session
12.3.1 Public Employee Performance, Title: Superintendent
Action Requested:
None.
Previous Staff/Board Action:
None.
Background Information and/or Statement of Need:
In compliance with the Brown Act:
12.3.1 The Board will conference with its Labor Negotiator.
12.3.2 The Board will review the performance of the Superintendent
Fiscal Implications:
To be determined.
Contact Person/s: Timothy Parisi, Shari Lovett
Agenda Item 13.
RECONVENE IN OPEN SESSION
Subject:
13.1 Report of action taken during Closed Session
Action Requested:
None.
Previous Staff/Board Action:
None.
Background Information and/or Statement of Need:
The Board will report any action taken during closed session.
Fiscal Implications:
To be determined.
Contact Person/s:
Timothy Parisi, Shari Lovett